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Traveling: Keep Your Business Running Smoothly While Traveling

Business travelers are not always employees, but many times the people at the top. The big boss. The CEO. The man (or woman) in charge. Running the business can be stressful enough, but when you have to keep doing it while you travel, it can sometimes become too much to handle without feeling overworked and exhausted. Here are a few ideas to help you make the best of your next journey.

For starters, try to get a good nights rest the previous day. Make a list of what things need to be done before you leave and once you arrive.  Once you have all your chicks in row, so to speak, take a relaxing bath or shower, have an herbal tea or maybe a cognac and try to get to sleep at a reasonable time. Push all the thoughts about the upcoming venture to the back of your mind for just one night and relax. It will give you a much better start in the morning.

Try to keep an “It’s all good” attitude. Don’t expect your taxi to be late or your flight to be delayed before you even leave the house. On the other hand, be ready for anything. If it does happen, think of it as a positive thing. Maybe your taxi is late because you forgot to grab that last thing from the house. Perhaps your flight delay is a good thing because you forgot to do that last entry you were going to write, or you remembered what you wanted to add to your speech for later that day. Always use the time wisely and you won’t be disappointed.

Without you, your team can’t work properly. So you need to take care of yourself and be ready to lead them. Don’t rely on arriving in time to grab lunch, just in case. Be sure to have some power snacks, nuts or bars in your bag just in case you have to run right into your appointment when you arrive. Drinking water is also helpful in keeping your wits about you.

Try to keep in contact with some or all of your key employees so they know what to expect and can keep things on schedule even if you are not around to lead them. You should have a few members who you can trust to take on whatever needs to be done without instruction from you.

Whether you have a long or short flight ahead of you, try to take the time to just relax. Running things over and over in your head will just stress you out even more. Give your arrival list one more read through, and you will be ready to get down to business when you land.

Assure yourself that everything is being taken care of and use this time to read a good book, watch a movie, or just look out the window and relax.

A happy, stress-free person can lead others more productively than a tired, grumpy one. Don’t dread your next trip away from your business, look at it as a step away from the desk and maybe even give yourself an extra day of relaxation. You’ve earned it!

Travel Tips: Tips to Stay Safe during Business Travel

Road travelers can do a few things to ensure they will have a safe travel with no hassles to deal with when you arrive. First of all, if you are renting a vehicle, take the time to make sure it is in good working condition before you drive away. To be extra cautious you can take pictures of any dings or interior problems so you won’t be accused of being responsible for them later on.

Take well-traveled roads and make sure you have a map…whether paper or GPS. Do not take unfamiliar short cuts or unmarked, back roads if you are alone. If you need to reference your map, try not to do it in plain sight as others will immediately know you are not local and possibly lost.

Always lock your doors, and be sure to leave any important items or valuables in the trunk so they are out of sight. Those looking to steal are a lot less likely to take the time to break into a car that looks completely empty.

If you need to take a break from driving and don’t have time to stop overnight, make sure you go to a well-lit rest area or in front of a busy store before you take a nap. Always lock your doors if you are resting in the car.

Air travelers can follow some safety tips as well. Be sure to only check items that you can bear to lose, just in case. Don’t send something you can’t live without or replace into the baggage handlers trust, as problems do occur and you may not get those items back. Keep a list of what you have checked in case you need to replace anything. Be sure you only hand your bags off to an authorized person. Make sure you keep your eyes on your carry-on items and don’t trust the nice person next to you to watch them for you until you return. Also don’t leave your items alone while waiting in the airport or hotel lobby.

While you are at your hotel, request an upper room, as ground floor rooms are more often broken into. Make use of your hotel room safe for valuable items. Keep your door locked and make sure to use the peephole to check on visitors. If you are unsure if someone is hotel personnel you can always check with the front desk before opening the door.

Make sure you have a floor plan map on your hotel door or in your room. If not, take the time to check where the nearest exits are to your room in case of emergency.

Businesses can protect their employees several ways as well. Be sure travel insurance policies are up to date, and that employees have access to contact numbers that may be needed in emergency. Try not to send an entire group of extremely important employees together at the same time, in case of delays or other emergencies.

Make sure sufficient security is on all laptops and tablets so that none of your important information can be stolen or otherwise messed with.

Be sure your employees have access to a travel assistance provider to help with cash advances for emergency situations, or to find lost items.

Your health plan may not include travelers who are outside of the country. You can make a short-term package available to them for when they are traveling globally.

Follow these tips and you can be sure your trip will be hassle free.